NAFA’s FLEXY Nominations Conclude Saturday, January 20

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Release date: 1/15/2018

NAFA's Fleet Excellence Awards (FLEXY) are a true fleet management industry award. Every fleet management professional is welcome to submit an entry for the Fleet Excellence Awards, regardless of where their fleet is based in the world. Nominees are not required to be members of NAFA Fleet Management Association and are not required to have a CAFM® certification.

Submit a nomination today - the deadline to nominate is Saturday, January 20.

Join a well-respected group of the best and brightest in fleet, such as the winners of the FLEXY Awards from 2017.

IMG_3849.JPGExcellence In Sustainability Accomplishments: Corporate - Safelite AutoGlass Fleet Department, Columbus, Ohio

Telematics 2016 and program to date:
• 2016 fuel savings - $2.2M, program to date net savings of $8.2M
• 2016 gallons saved - 1M, program to date gallons saved - 4.8M
• 2016 GHG Emissions Reduction: 8,900 metric tons, program to date 42,600
• 2016 Idling reduction 3.7 percent, program to date 14.7 percent (idling as a percentage of total engine hours)
• Box truck re-design with light-weighting and vehicle specification change: 45 percent weight reduction yielded 54,000 gallons saved, 414 metric tons GHG reductions, $140,000 savings.
• 10 XL Hybrid van conversions: 16.4 percent increase in fuel efficiency, 2,300 gallons saved, 20 metric tons GHG emissions, $4.900 saved.
• 10 dedicated CNG vans: Purchased 13,300 gallons, 38 metric tons reduced as compared to gasoline vehicles.

IMG_3848.JPGExcellence In Sustainability Accomplishment: Public - Gary Lentsch, CAFM®, Fleet Manager, Eugene Water & Electric Board, Eugene, Oregon

Gary Lentsch was able to bring renewable diesel to Oregon. EWEB was the first fleet operation in the Pacific Northwest to convert their entire fleet to this new type of fuel which provides 60-85 percent lower carbon intensity than baseline diesel fuel. EWEB’s fleet operations reduced its dependency from traditional fossil fuels by over 58 percent. This translated in an overall 32 percent reduction in carbon by simply using readily available lower carbonintensity carbon fuels.

Gary reached out to other local public fleet managers about developing a cooperative purchasing group to purchase commonly used fleet related materials that would gain economies of scale and potentially more competitive pricing. The Greater Oregon Fleet Cooperative was formed with 11 public agencies. An alternative fuel bid package included the non-traditional fuels such as E15, E85, and Renewable Diesel.

Today, every major public agency in Lane County, Oregon uses some type of alternative fuel. This resulted in a reduction of over 2.1 million gallons of fossil-based fuel. This also resulted in $195,000 annual reduction in fuel cost.

IMG_3847.JPGExcellence In Fleet Safety: Public - Master Sergeant Damien O. Moody, United States Air Force-96 Logistics Readiness Squadron, Eglin Air Force Base, Florida

Master Sergeant Damien O. Moody leads 103 military and civilian personnel in the repair of over 1,600 vehicles worth over $I20M. His efforts enable safe/reliable vehicle readiness to 40 units, 76 aircraft, and over 20,000 personnel conducting Eglin’s vital Department of Defense test missions. His fleet consists of over 50 Fire Trucks, 20 refuelers, IOO emergency response vehicles, and over 300 pieces of heavy equipment.

Managing the Air Force’s largest CONUS maintenance activity, he oversaw over 35,000 vehicle repairs, and over 52,000 accident-free labor hours, resulting in zero mishaps during 2016. He implemented a weekly roll-call centered entirely on emphasizing safety. MSgt Moody secured over $50,000 to procure several “Fall Protection” devices designed to further protect his employees. He was lauded by the installation safety office for exceeding safety standards. This initiative saved 100 man-hours yearly and reduced the potential for mishap by consolidating the program.

IMG_3846.JPGExcellence In Fleet Safety: Corporate - April Yeager, Clariant, Charlotte, North Carolina

Clariant's annual fleet review noted that collision costs and accident rates were trending higher for the sales portion of this fleet of 133 sedans and SUVs. With a cost-per-vehicle/per month of $55.16, 23 accident claims, annual collision rate of 19.8 percent and 10.33 crashes per million miles the fleet’s safety metrics were beyond acceptable levels.

April Yeager, working with the fleet management company, conducted an in-depth analysis to understand the causes, and created and implemented a comprehensive safety plan including:

• Proactive communications from management to make drivers aware that safety is the fleet’s point of emphasis.
• Driver Training modules - one module was introduced each quarter, with topics carefully chosen to address the specific factors causing the most accidents for Clariant drivers.

Accident-related costs per vehicle dropped more than 50 percent. The annual collision rate fell from nearly 20 percent to just 7 percent and crashes-per-million-miles decreased from 10.33 to 3.69.

IMG_3868.JPGOutstanding Achievements In Corporate Fleet Management - Jeff Menheer, Takeda, Deerfield, Illinois

Takeda has traditionally used its selection of company vehicles as an employee incentive.

With over 40 percent of its 2,400 vehicles being SUVs and minivans, that added up to high fuel costs. Jeff Menheer’s challenge was to persuade drivers to move to smaller, more fuel-efficient vehicles without leaving them feeling deprived.

He gave employees an incentive to reduce the personal-use fee by two-thirds for drivers who selected the fuel-efficient sedans. This change alone has offset total fleet spend by 15 percent. Takeda has boosted the fuel economy of its fleet by 27 percent, from 18 MPG to a commendable 23 MPG. Fuel costs were reduced 22 percent and environmental impacts are down. TCO has improved with resale values up, excellent depreciation, and a minimal credit at disposal time.

Jeff’s management of the Takeda fleet has brought positive results:

• Overall excellent depreciation management with a credit at disposal time.
• Average cap cost of $28,526, overall net depreciation at 1.77 percent, and running the fleet for $0.48 cents per mile.
• Average accident repair cost has decreased 2 percent in the past 12 months, even with their cost of vehicles going up with additional technology.

IMG_3869.JPGOutstanding Achievements In Public Fleet Management - Thuan Treon, County of Bexar Public Works Department, San Antonio, Texas

The County of Bexar Public Works Department team focused on drafting and publishing a Comprehensive Vehicle Policy which was adopted by the court in August 2016. This policy streamlined vehicle acquisition process; established driver training program, created vehicle utilization guidelines; and revamped vehicle replacement program. One major change in policy was to extended vehicle life by 25 percent and is projected to annually save an estimated $700,000.

The fleet established workflow management to get vehicles through the maintenance process in a speedy method. They developed a maintenance request form for customers to complete, created a shared preventative maintenance calendar to manage day-to-day workflow, and a work order filing system to quickly get vehicles through the maintenance process. These efforts helped the team complete 5,752 maintenance work orders, approximately a 20 percent increase from two years ago. They accomplished this while sustaining a 96 percent in-service rate and generating over $934,000 in charge-backs. The team validated the vehicle fleet inventory and identified vehicles that were over-maintained, eliminating 111 surplus vehicles still in the active fleet. This generated approximately $600,000 through the auction process.

IMG_3871.JPGExcellence In Fleet Leadership - Michael Bisogno, CAFM, Commonwealth of Virginia - DGS/Office of Fleet Management Services, Richmond, Virginia

For the last five years, Michael Bisogno has led the Virginia State fleet to experience the following breakdown of costs:

• FY11: Maintenance Costs-per-Mile 0.05, Direct Operating Costs-per-Mile 0 .16, Maintenance Costs-per-Vehicle 495.81
• FY12: Maintenance Costs-per-Mile 0.04, Direct Operating Costs-per-Mile 0 .15, Maintenance Costs-per-Vehicle 337.09
• FY13: Maintenance Costs-per-Mile 0.04, Direct Operating Costs-per-Mile 0 .16, Maintenance Costs-per-Vehicle 441.01
• FY14: Maintenance Costs-per-Mile 0.04, Direct Operating Costs-per-Mile 0.15, Maintenance Costs-per-Vehicle 411.76
• FYl5: Maintenance Costs-per-Mile 0.04, Direct Operating Costs-per-Mile 0.13, Maintenance Costs-per-Vehicle 420.65

Other recent initiatives fleet has completed: Online safety program for all state employees; Vehicle justification calculator; Installation of a propane fueling station at fleet’s facility; and Alternative fuel vehicle conversions, both CNG and propane.